Client Intake Form (Core) - Detailing

🥷 Auto Detailing Client Intake Form

Professional Vehicle Intake & Pre-Estimate Worksheet
PDF + Editable Word Download

Start every auto detailing job with clarity, organization, and Ninja-level professionalism. ⚔️

This Auto Detailing Client Intake Form — Mobile & Shop Edition is a streamlined onboarding tool designed to help auto detailing businesses collect all critical vehicle and service details before estimating, scheduling, or beginning work.

Whether you provide mobile detailing, shop-based detailing, interior deep cleaning, exterior services, ceramic coatings, fleet detailing, or recurring maintenance packages, this form ensures you gather accurate information upfront — reducing surprises, delays, and pricing disputes.

If you want cleaner estimates, smoother scheduling, and fewer back-and-forth messages with clients, this intake form belongs at the very front of your workflow.

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⚔️ What This Auto Detailing Intake Form Helps You Do

✔ Capture complete client contact information
✔ Record detailed vehicle information (make, model, year, type)
✔ Identify requested interior, exterior, and package services
✔ Flag heavy conditions like pet hair, stains, odors, or damage
✔ Document pre-existing scratches, dents, or interior issues
✔ Confirm mobile vs shop-based service requirements
✔ Collect access, water, power, and parking details
✔ Secure written client acknowledgment before service begins

Everything is laid out clearly so you can quote accurately and plan efficiently.

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🧰 What’s Included (PDF + Editable Word)

✔ Fill-Ready PDF
Perfect for phone intake, online completion, shop drop-offs, or mobile walkthroughs.

✔ Fully Editable Word Document (.docx)
Easily customize services, checkboxes, wording, or layout to match your exact detailing workflow.

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🥷 Built-In Ninja Precision

This professionally formatted intake form includes:

👤 Client & Contact Information

Name, phone, email, preferred contact method, and referral source.

🚗 Vehicle Information

Year, make, model, color, license plate, and vehicle type (sedan, SUV, truck, luxury, etc.).

🧽 Services Requested

Checkbox sections for common detailing services, including:
• Interior cleaning, shampooing & conditioning
• Exterior wash, wax, sealant & ceramic coating
• Engine bay & headlight restoration
• Full detail & custom packages

⚠️ Vehicle Condition Checklist

Clearly documents issues such as:
• Heavy dirt, stains, pet hair, sand, or odors
• Mold, smoke, or pet-related odors
• Pre-existing scratches, dents, or interior damage
• Aftermarket accessories or electrical concerns

📍 Access & Location Details

Mobile vs shop service, address, water/power availability, and parking instructions.

📅 Scheduling Preferences

Preferred dates, time windows, and alternate appointment options.

✍️ Client Agreement & Authorization

Client confirmation acknowledging vehicle condition and pricing variables.

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💼 Who This Form Is For

Perfect for:

✔ Mobile auto detailing businesses
✔ Shop-based detailing operations
✔ Ceramic coating specialists
✔ Interior & exterior detailers
✔ Fleet & recurring maintenance providers
✔ New startups & established detailing companies

If you quote auto detailing work — this form belongs in your workflow.

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🥷 Final Ninja Note

Great detailing jobs start with great information.

This Auto Detailing Client Intake Form helps you stay organized, price accurately, and operate professionally from the very first interaction.

Add it to your toolkit and start every job with Ninja-level clarity, control, and confidence. ⚔️