Estimate (Core) - Screen Printing & Embroidery

🥷 Screen Printing & Embroidery Estimate & Job Proposal Template

Professional, Clear & Client-Ready
PDF + Editable Word Download

Present your print shop with clarity, confidence, and Ninja-level professionalism. ⚔️

This Screen Printing & Embroidery Estimate & Job Proposal Template is a clean, professional estimating system built specifically for screen printers, embroidery shops, apparel decorators, and custom merchandise businesses.

It allows you to clearly outline services, garments, artwork, quantities, turnaround, and pricing — so your clients understand exactly what they’re getting before production ever begins.

Whether you print t-shirts, hoodies, uniforms, hats, bags, or promotional merchandise, this estimate helps you quote projects accurately, set expectations upfront, and secure written client approval with confidence.

If you’re ready to stop sending rough quotes and start delivering professional, client-approved proposals — this estimate belongs in your toolkit.

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⚔️ What This Estimate Helps You Do

This professional proposal makes it easy to:

✔ Present polished screen printing & embroidery proposals
✔ Clearly define job type and customization services
✔ Track garments, sizes, and quantities
✔ Itemize setup, printing, embroidery, and artwork fees
✔ Set turnaround timelines and rush orders
✔ Reduce misunderstandings and scope creep
✔ Secure written client approval before production

Everything is structured for you — just fill it in, customize, and send.

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🧰 What’s Included (PDF + Editable Word)

✔ Fill-Ready PDF
Perfect for printing, emailing, tablets, or digital signatures.

✔ Fully Editable Word Document (.docx)
Customize services, pricing, wording, branding, and workflows to match your shop.

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🥷 Built-In Ninja Precision

This professionally formatted estimate includes:

🏢 Company & Client Information

Tracks:
• Service provider details
• Client / business name
• Billing & delivery address
• Contact information

📋 Project Details

Selectable job types including:

• Screen printing
• Embroidery
• Heat transfer / vinyl
• DTG printing
• Digital printing
• Artwork & design prep

Plus space for full project description.

👕 Garments & Materials

Tracks:
• Client-supplied garments
• Shop-supplied garments
• Brand, style, color, and sizes
• Total quantity

🎨 Artwork & Design

Defines:
• Client-supplied artwork
• Custom design needs
• Logo cleanup
• Color separation
• Print & embroidery locations

💲 Pricing Structure

Supports:

• Per-item pricing
• Stitch & thread count pricing
• Setup & screen fees
• Digitizing fees
• Artwork fees
• Rush fees
• Garment cost
• Total project estimate

⏱ Turnaround Time

Tracks:
• Proposed start date
• Estimated completion date
• Rush orders

📝 Special Notes & Production Instructions

Includes:
• Color matching
• Placement notes
• Testing garments
• Special instructions

⚠️ Terms & Conditions

Includes:
• 30-day estimate validity
• Proof approval requirement
• Design accuracy responsibility
• Custom order refund policy
• Misprint policy
• Payment terms

✍ Client Approval & Shop Acceptance

Clean signature blocks for:
• Client authorization
• Service provider acceptance
• Agreement date

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💼 Who This Template Is For

Perfect for:

✔ Screen printing shops
✔ Embroidery businesses
✔ Apparel decorators
✔ Merch brands
✔ Promotional product companies
✔ DTG printing businesses
✔ Uniform suppliers
✔ Custom print studios

If you quote custom apparel or merchandise — this form belongs in your workflow.

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🔥 Why Print Shops Love This Estimate

• Looks professional and easy for clients to understand
• Helps justify pricing clearly
• Reduces scope creep and disputes
• Saves hours vs building proposals from scratch
• Reusable for unlimited clients
• Works for bulk and custom orders

This is paperwork that supports your pricing and elevates your brand.

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🥷 Final Ninja Note

A strong estimate does more than list a price —
it sets expectations, protects your production schedule, and positions your shop as a professional operation from the very first inquiry.

Add the Screen Printing & Embroidery Estimate & Job Proposal Template to your toolkit and quote every order with Ninja-level clarity, confidence, and professionalism. ⚔️👕