Estimate (Core) - Medical Equipment Rental

🥷 Medical Equipment Rental Estimate & Proposal Template

Residential, Commercial & Facility Edition
Professional, Clear & Client-Ready
PDF + Editable Word Download

Present your medical equipment rental business with clarity, accuracy, and Ninja-level professionalism. ⚔️

This Medical Equipment Rental Estimate & Proposal Template is a clean, professional quoting system built specifically for durable medical equipment (DME) providers, mobility rental companies, home healthcare suppliers, and medical equipment vendors.

It allows you to clearly outline requested equipment, rental duration, delivery and setup services, pricing, deposits, and terms — so your clients, families, caregivers, and facilities understand exactly what they’re getting before delivery is scheduled.

Whether you rent hospital beds, oxygen equipment, wheelchairs, lifts, scooters, or respiratory devices, this estimate helps you quote rentals accurately, set expectations upfront, and secure written approval with confidence.

If you’re ready to stop sending rough pricing and start delivering professional, client-approved rental proposals — this estimate belongs in your toolkit.

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⚔️ What This Medical Equipment Rental Estimate Helps You Do

✔ Present professional rental proposals
✔ Clearly list requested equipment and accessories
✔ Itemize weekly or monthly rental pricing
✔ Add delivery, setup, pickup, and deposit fees
✔ Define rental term and duration
✔ Outline included services and support
✔ Set client responsibilities and care requirements
✔ Reduce misunderstandings and billing disputes
✔ Secure written client approval before delivery

Everything is structured for you — just fill it in, customize, and send.

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🧰 What’s Included (PDF + Editable Word)

✔ Fill-Ready PDF
Perfect for printing, emailing, tablets, or on-site approvals.

✔ Fully Editable Word Document (.docx)
Customize equipment categories, pricing, notes, and branding to match your exact rental workflow.

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🥷 Built-In Ninja Precision

This professionally formatted estimate includes:

🏥 Company & Client Information

Company details, client or facility info, service address, estimate date, and estimate number.

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🩺 Equipment Selection & Accessories

Checkboxes for common DME rentals, including:
• Hospital beds (standard & motorized)
• Patient lifts & Hoyer lifts
• Lift chairs
• Wheelchairs (manual & transport)
• Mobility scooters
• Walkers & rollators
• Shower chairs & commodes
• IV poles & suction machines
• Oxygen concentrators & tanks
• CPAP / BiPAP machines
• Nebulizers

Plus accessories such as:
• Mattresses & bed rails
• Tubing & cannulas
• Masks & interfaces
• Batteries & backup packs
• Chargers & power cords
• Filters & remotes
• Gurneys & transfer boards

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💲 Pricing Breakdown

Itemized sections for:
• Equipment rental rates (weekly or monthly)
• Quantity per item
• Line totals
• Subtotal
• Delivery fee
• Setup / installation fee
• Pickup fee
• Refundable deposit
• Estimated total

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⏱ Rental Term

Defines:
• Requested start date
• Weekly, monthly, long-term, or indefinite rentals
• Proposed end date (if known)

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🚚 Scope of Services Included

Documents:
• Delivery to service location
• Professional setup & installation
• Basic user training
• Standard maintenance
• Equipment replacement (if defective)
• Customer support

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🧑⚕️ Client Responsibilities

Outlines:
• Proper equipment use
• Cleaning & sanitation
• Damage reporting
• Safe access for delivery & pickup
• Return condition requirements

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📝 Special Notes & Medical Instructions

Dedicated section for:
• Patient-specific needs
• Delivery instructions
• Equipment configuration notes

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✍️ Client Acceptance & Company Approval

Clean signature blocks for:
• Client / Facility Representative
• Company Representative
• Approval date

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💼 Who This Template Is For

Perfect for:

✔ Medical equipment rental companies
✔ Durable medical equipment (DME) providers
✔ Home healthcare suppliers
✔ Mobility & accessibility rental businesses
✔ Oxygen & respiratory equipment vendors
✔ Rehab & recovery equipment companies
✔ Hospital & facility equipment providers
✔ Independent medical suppliers

If you quote medical equipment rentals — this form belongs in your workflow.

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🔥 Why Equipment Providers Love This Estimate

• Looks professional and easy for clients to understand
• Helps justify pricing clearly
• Reduces billing and delivery disputes
• Documents equipment selection and services
• Saves hours vs building estimates from scratch
• Reusable for unlimited rentals
• Works for residential, commercial & facility clients

This is paperwork that supports your pricing and elevates your brand.

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🥷 Final Ninja Note

A strong medical equipment rental estimate does more than list a price —
it sets expectations, protects your inventory, and positions your business as professional from the very first call.

Add the Medical Equipment Rental Estimate & Proposal Template to your toolkit and quote every rental with Ninja-level clarity, confidence, and professionalism. ⚔️